A meeting is defined as any of the following:

• An in-person encounter where both parties are physically present in the same location
• A virtual meeting via video conference where both parties can see and hear each other in real-time
• A phone call where both parties speak directly to each other
• Any combination of the above where the parties interact directly in real-time

The following qualify as meetings (though this list is not exhaustive):

• Formal bilateral meetings, summits, or conferences
• Informal encounters at multilateral events if documented by Source Agencies
• Working dinners, lunches, or other meal meetings
• Pull-aside meetings or corridor conversations if documented
• Home visits or meetings at non-official locations

The following do NOT qualify as meetings:

• Being present at the same event without direct interaction
• Exchanging written correspondence
• Communication through intermediaries without direct contact
• Pre-recorded messages or asynchronous communication
• Meetings cancelled after being scheduled
• Near-misses where parties were scheduled to meet but did not